Voting

Voting Procedure 

How is the host venue selected? 

  • The selection vote is carried out by secret ballot unless there is only one eligible bidder, in which case the venue will be presented by the Officers’ Council to the Executive Assembly for confirmation by acclamation.  
  • Bid submissions presented for voting have been reviewed by the Council Secretariat to ensure they meet the essential criteria to host the World Energy Congress  

When can my member committee vote? 

  • The voting platform will open on 29 June 2018 and close on 29 July 2018 at noon GMT. Please ensure you meet the deadline for voting. 

Who is eligible to vote? 

  • Each Member Committee in good standing (“good standing” means all payments owed, including subscriptions for 2018, have been paid) will be permitted to cast its vote using a secure electronic online voting platform. 
  • Each eligible Member Committee has one vote only.  
  • The vote is cast by the nominated voting representative for the Member Committee identified in advance to the Council Secretariat. This is either the Secretary or the Chair, as advised to the Council Secretariat. 

How will Member Committees vote? 

  • The online voting facility is run by electionrunner.com, an encrypted, secure, site specialising in online anonymous voting. 
  • Member Committees in good standing will each receive an email to the nominated representative for voting provided to the Council. This will usually be the Secretary or the Chair.  
  • The email will contain an invitation to vote, and a unique, single use code. 
  • Member Committees in good standing shall receive their codes on 29 June 2018.
  • When the voter has cast their vote, they are able to download a confirmation receipt of voting. 
  • All Members should ensure that their email details are up to date with the Council Secretariat via memberservices@worldenergy.org, or through their respective Regional Manager.  
  • It is the responsibility of the Member Committee to ensure that their unique code is used only by the authorised voting representative. The Secretariat takes no responsibility for any code that is used by accident or without permission of the Member Committee. 

How does the vote work? 

  • The vote will be run using a Preferential Voting process, otherwise known as Instant Run-Off. This is the same method that was used for the selection of the 2019 Congress at the 2014 Executive Assembly, which was advised to members in 2014. The original information is available in the Member Dropbox here. 
  • Instant Run-Off voting asks voters to rank their preferred destination in order of 1st, 2nd, and 3rd. Where there is no majority after a first round, a second round uses the second preference of the voters of the least preferred destination along with the votes from the initial ballot to determine the winner.  
  • For more information on the Instant Run-Off process, please see https://electionrunner.com/support/ballot/ranked-choice-voting-instant-runoff-voting/  and https://en.wikipedia.org/wiki/Instant-runoff_voting 
  • In the unlikely event of a draw in the second round, the election process will be run again by the Secretariat with the last placed destination eliminated. Members will be advised accordingly. 
  • In the extremely unlikely event that a further draw is repeated between the two finalists, the Officers’ Council has the casting vote. 

What if we are in arrears? 

  • If you are in arrears, you still can pay your subscriptions and get up to date so you are able to vote before the 29 July deadline.  
  • If you pay your subscriptions after 29 June 2018, but before the voting period closes, you will receive your voting code within 2 business days of receipt of payment.   

We did not get an email with the code, even though we have no arrears 

  • First, please check your junk mail filter after 29 June to ensure the email has not been considered “junk”.  
  • Second, please check with the Council Secretariat Membership Services team that your voting representative email address is correct – contact memberservices@worldenergy.org. You will be required to validate your identity if you wish to change the email address we have on file for you.
  • It may be possible to re-send or to generate a new code for a member committee if the code has not been used. However, if it has been used, a new code will not be provided as your vote will have already been cast.  

What if I change my mind? Can I vote again? 

  • No, you can only vote once, so please vote carefully. Bidders for the World Energy Congress have put a lot of time, resource, and effort into their bids for your consideration.  
  • Under no circumstances can a vote be cancelled or withdrawn once placed. This means that when you vote, it is final. 

Who can see how we have voted? 

  • No-one else will be able to see how you have voted. All votes are anonymous and through a secure link. 
  • The website will however help the London Secretariat to track whether voters cast their vote and to remind those who have not yet voted to vote. No staff or third parties are able to see how individual voters have been voted.   

Is the vote independently monitored? 

  • Yes. The Council has appointed an independent scrutineer to review the voting process. Stone King LLP, is a London based law firm instructed by the Council to provide oversight to the procedure and implementation of the vote. The firm is regulated by the Solicitors Regulatory Authority. They will review the process for identifying members who are eligible to vote, voter identification validation, the voting website and information, the process for vote allocation, and reviewing the vote result and communication to the Finance Committee and Board. They will not be able to see how any single individual has voted. 

Are we voting at the Executive Assembly? 

  • No, the bid for the 25th World Energy Congress will only be done electronically from 29 June – 29 July.  

Can I ask someone else to vote for me? 

  • No. Your vote is yours and as this is electronic, there is no need to nominate any proxies. 

What happens next? 

  • Once voting is complete, the Council Secretariat will advise the Officers’ Council and the Finance Committee of the outcome on 29 July 2018, and the result shall then be announced to the members.
  • The winning bidder will be presenting their winning bid to the members at the World Energy Council Executive Assembly in Milan on 9 October.  
Here is a list of the countries eligible to vote, updated weekly

Algeria
Armenia
Austria
Bahrain
Belgium
Bolivia
Botswana
Bulgaria
Canada
Colombia
Denmark
Ecuador
Estonia
Finland
France
Germany
Hong Kong, China
Iceland
India
Italy
Japan
Kazakhstan
Korea (Republic)
Latvia
Lebanon
Lithuania
Mexico
Monaco
Namibia
Nepal
Netherlands
New Zealand
Poland
Portugal
Romania
Russian Federation
Saudi Arabia
Serbia
Singapore
Slovenia
South Africa
Spain
Sri Lanka
Swaziland
Sweden
Switzerland
Thailand
Tunisia
Turkey
United Arab Emirates
United States
Uruguay

 

Place your vote

Please click on the link below to place your Member Committee’s vote for the 25th World Energy Congress site to be held in 2022. You will need to be the nominated Member Committee representative and have your unique code to place your vote.

 CLICK HERE TO VOTE

 

For any further information, please contact the Member Services team at memberservices@worldenergy.org

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