Privacy policy

At the Council, we are committed to maintaining the trust and confidence of our visitors to our web site and users of our services.

In particular, we want you to know that the Council is not in the business of selling, renting or trading email lists or any other information gathered on this site, or as part of our day to day activities, with third parties for commercial marketing purposes.

In this Privacy Policy, we’ve provided more detailed information on when and why we collect your personal information, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure.

We will ensure that we only use and store your data in a way that is relevant and limited to what is necessary in relation to the purposes for which it is being processed in line with the GDPR.

This Notice covers personal information we collect (capitalized terms are defined below under Section 1, Key Terms):

  1. in connection with our hiring; and
  2. when you visit our website (www.worldenergy.org) (the “Website”), and engage or communicate with us in the usual course of business, such as in connection with Services (see Section 3).

This Notice does not cover any other data collection or processing, including, without limitation, data collection practices of other web pages to which we provide links on our Website.

 

If you have any questions or concerns about our use of your personal information, please contact us using the contact details provided under the Section headed “How To Contact Us” below.

1. THE BASICS

About Us

The World Energy Council is the principal impartial network of leaders and practitioners promoting an affordable, stable and environmentally sensitive energy system for the greatest benefit of all.

Formed in 1923, the Council is the UN-accredited global energy body, representing the entire energy spectrum, with more than 3000 member organisations located in over 90 countries and drawn from governments, private and state corporations, academia, NGOs and energy-related stakeholders.

The World Energy Council informs global, regional and national energy strategies by hosting high-level events, publishing authoritative studies, and working through its extensive member network to facilitate the world’s energy policy dialogue.

Key terms

In this Notice, the following terms have the meanings set forth below:

“Candidate” means any candidate, applicant, prospect, or Client who is considered, evaluated, or assessed by WEC in connection with a job opportunity.

“Referee” means any individual who provides employment or personal references for a particular Candidate.

“Services” means any activities that requires us to exchange information with you such as updates and communications, providing responses to inquiries, issuing invitations and registering your participation, research, downloading of reports, using our tools including digital tools, membership management, developing the Council network, marketing, and any other interactions with us.

2. DATA COLLECTED FOR HIRING PURPOSES

This Section applies to information that we collect and process about Candidates and Referees.

What Personal Information Do We Collect?

CANDIDATE DATA

Information Candidates provide to us: If you are a Candidate, you may provide personal information to us, for example, when you submit your resume via email, speak with an WEC recruiter or communicate with us in any way in connection with Hiring. Further, as described below, we may obtain information about you from other sources.

You are not obligated to provide WEC any information or participate in any Hiring. As such, we will consider any information we collect directly from you as having been provided voluntarily. If, however, you are unwilling to provide us with certain requested information, please understand that this may limit our ability to consider you in connection with a role.

The information we collect for all Candidates typically includes:

  • Contact details: such as your name, e-mail address, postal address, and telephone number.
  • Résumé information: such as your contact details, employment history, educational history, professional qualifications, as well as languages and other skills and activities.

The information we may collect for Candidates during short-listing may also include:

  • Lifestyle preferences and personality profile: such as community involvement and memberships, hobbies, social activities, and/or individual preferences, intellectual capacity, personality, behaviour, executive competencies, and/or character traits.
  • Diversity information: where appropriate, and in accordance with local law, we may also collect information related to diversity (including racial or ethnic origin, religious or other similar beliefs.
  • Financial information: to reimburse expenses incurred in connection with hiring (e.g., travel, lodging and/or meal costs when attending an interview), we may collect certain financial information needed to document the expense and to reimburse you (e.g., bank account number and/or credit card number).
  • Other information: compensation and benefit details (where permitted by local law), performance history, connection to other Council members present or past, details of any dependents, immigration status, and, any other relevant information you may choose to share with us. We also keep a record of your marketing preferences and our contact history with you.

Information we collect from third party sources about Candidates: We may collect any of the above personal information about you from publicly available sources, and third parties, including, under the following circumstances: (i) Sources and Referees may disclose personal information about you; (ii) we may obtain information about you from publicly available third party sources (e.g., LinkedIn, news reports, press releases).

REFEREE DATA

Information Referees provide to us: In securing a reference from you about one of our Candidates, we may process your contact details (such as name, email address, and telephone number). We may also process certain professional details (such as your job title, occupation, academic and professional qualifications, and employment history) and your connection to the Candidate (such your relationships to, experience with, and opinions about the relevant Candidate). We generally ask the Candidates to provide us with much of this information but we may supplement it with information we collect about you from publicly available sources (such as LinkedIn) or by asking you directly.

How Do We Use Your Personal Information?

We may use the personal information we collect through our Services in a number of ways for legitimate interest or compliance with legal obligations.

CANDIDATE DATA:

We typically use Candidate data for the following purposes:

Search Activities: assessing your suitability for roles or requesting information from third parties (e.g., Referees).

Equal Opportunity Monitoring: to ensure that our recruitment processes are aligned with our commitment to ensuring equal opportunities. Some of the data we may collect about you (in appropriate circumstances and in accordance with applicable local law) falls under the umbrella of “diversity information”.

REFEREE DATA:

We use Referee Data to obtain your opinion regarding Candidates in the course of hiring candidates.

3. DATA COLLECTED VIA OUR WEBSITE & SERVICES

This Section applies to personal information that we collect and process through our Website & Services in the usual course of our business, such as in connection with our member services, events, and marketing activities.

What Personal Information Do We Collect?

Information you provide to us: In the course of delivering our services or through visiting our website, we may ask you to provide personal information voluntarily. For example, your contact details (like your name, email address, and phone number) to use our Services such as to subscribe to communications (like press releases), submit inquiries, accept invitations, participate in research, download reports and/or otherwise communicate or interact with us.

We may also collect personal information or capture images or recordings of you offline, such as when you attend one of our events.

You are not obligated to provide the World Energy Council any information or participate in any of the Services we offer. As such, we will consider any information we collect directly from you as having been provided voluntarily. If, however, you are unwilling to provide us with certain requested information, please understand that this may limit your ability to receive our services.

Information we collect automatically: When you visit our Website or respond to one of our surveys, we may collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered personal information under applicable data protection laws. Such automatically collected information may include your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g., country or city-level location) and/or other technical information. We may also collect information about how your device has interacted with our Website, including the pages or content accessed and links clicked.

Collecting this information enables us to better understand the visitors who come to our Website, where they come from, and what content on our Website is of interest to them. We use this information for our internal analytics purposes and to improve the quality and relevance of our Website to our visitors.

Some of this information may be collected using cookies and similar tracking technology, as explained further under the heading “Cookies and Similar Tracking Technology” below.

Social Media Widgets: Our Website includes social media features, such as social media widgets that link to a social media website or allow you to share website content. These features may collect your IP address, which page you are visiting on our Website, and may set a cookie to enable the feature to function properly. Social media features, such as widgets, are either hosted by a third party or hosted directly on our Website. Your interactions with these features are governed by the privacy policy of the company providing it.

How Do We Use Your Personal Information?

We typically use the personal information we collect through our Website and delivery of Services in the usual course of our business for the following reasons: (i) to respond to a request that you sent us, such as a request for information about our Services; (ii) to administer, protect, and improve our Website and our Services; (iii) to better understand the preferences of our Website visitors and users of our Services; (iv) to compile aggregated statistics about Website usage; (v) to provide you with marketing and communications related to our Services; and/or (vi) for other business purposes such as data analysis, identifying usage trends, determining the effectiveness of our marketing, communications, and events, and enhancing, customising and improving our Website, products and services.

We may use a third party provider, such as MailChimp, ClickDimensions, or event management software, to deliver some of our services. These may gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-services and to monitor attendance and participation. We require third parties to be GDPR compliant.

You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by contacting us at our How to Contact Us section below.

Cookies and Similar Tracking Technology

Like many Websites, we use cookies or other similar technologies to collect and use personal information about you.

Cookies are small data files which are placed on your computer or other devices (such as smart ‘phones or ‘tablets’) as you browse this website. They are used to ‘remember’ when your computer or device accesses our websites. Cookies are essential for the effective operation of our websites and are provided for your convenience in using the site and we do not collect or log any data from these cookies.

A list of all the cookies used on the Website by category is set out below.

Strictly necessary cookies

These cookies enable services you have specifically asked for.  These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website.

Performance cookies

These cookies collect anonymous information on the pages visited.  By using the Website, you agree that we can place these types of cookies on your device.

These cookies collect information about how visitors use the Website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the Website works.

Functionality cookies

These cookies remember choices you make to improve your experience.  By using the Website, you agree that we can place these types of cookies on your device.

These cookies allow the Website to remember choices you make (such as your language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

Third party cookies

These cookies allow third parties to track the success of their application or customise the application for you. Because of how cookies work we cannot access these cookies, nor can the third parties access the data in cookies used on our site.

For example, if you choose to ‘share’ content through Twitter or other social networks you might be sent cookies from these websites. We don’t control the setting of these cookies, so please check those websites for more information about their cookies and how to manage them.

You can find more information about cookies at http://www.allaboutcookies.org and www.youronlinechoices.eu

4. GENERAL INFORMATION

How We Share Your Information

We may share your personal information with the following types of third parties for the purposes described in this Notice:

  • We freely share your information with our Member Committees. Your information is maintained on the WEC global database and servers, which is secure and accessible only to WEC employees worldwide. A current list of our Member Committees is shown on our website www.worldenergy.org.
  • We may share your information with any competent law enforcement body, regulatory or government agency, court or other third party where we believe disclosure is necessary as a matter of applicable law or regulation; to exercise, establish, or defend our legal rights; or to protect your vital interests or those of any other person.
  • Similarly, for Candidates we may share your information with Referees with whom we liaise in connection with providing the Services to our Clients.
  • For Referees, we endeavour to keep your information confidential from the Candidates you discuss with us.
  • We may share your information with third party service providers (our Vendors) who perform functions on our behalf (technical support providers, outsourced IT and document storage providers).
  • We may share your information with our partners to send emails on our behalf e.g. World Energy Congress or World Energy Week organisers
  • We may share information with any other person with your consent.

Please be assured that we do not sell your information to third parties or use the information for purposes that are incompatible with those set forth in this Notice.

International Data Transfers

Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different from the laws of your country (and, in some cases, may not be as protective).

Specifically, our servers are located in the United Kingdom, and our third-party service providers and partners operate around the world and may be cloud based solutions. This means that when we collect your personal information we may process it in any of the countries where we and service providers are located. We operate internationally, and all staff and officers are bound by this Privacy Policy.

However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Notice. These include implementing the European Commission’s Standard Contractual Clauses for transfers of personal information in accordance with European Union data protection law.

Our Standard Contractual Clauses are available upon request. We have implemented similar appropriate safeguards with our third-party service providers and partners and further details are available upon request.

Legal Basis for Processing Personal Information (If You Are Resident in the EEA)

If you are resident in the European Economic Area, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.

However, we will normally collect personal information from you where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms (for example, in connection with the Services, we typically rely on our legitimate interests to process personal information for our activities and where permitted by law, certain marketing activities).

When required by law, we will collect personal information only where we have your consent to do so (for example, if we need to collect and process any sensitive personal information about you). In some limited cases, it may be necessary for us to process personal information and, where appropriate and in accordance with local laws and requirements, sensitive personal information, in connection with exercising or defending legal claims (for example, where we need to take legal advice in relation to legal processing or are required by law to preserve or disclose certain information as part of the legal process).

We outline a summary of how we may use your personal data and the legal basis for this below.

 

We may use your personal data to
Legitimate interest
Consent
Contractual obligations
Legal obligations
Improve your experience on our websites
x
Identify you when you contact us
x
x
x
Support the development of our Content and Insights Agenda
x
x
Support our membership services
x
x
x
Grow and sustain the network
x
x
Promotional purposes in support of the Council mission
x
x
Comply with legal obligations to which we are subject
x
Product development, service preferences & experience
x
x
Carry out surveys, research and analysis
x
x
Invite you to Events you may be interested in
x
x
Answer your general queries
x
x
Defend our legal rights and to protect the security or integrity of our websites, members and business
x
Send you newsletters and marketing information
x
x
Support our hiring activities
x
x

 

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the Section headed “How To Contact Us” below

Your Data Protection Rights

You have the following data protection rights:

  • If you wish to access, correct, update, or request deletion of your personal information, you can do so at any time by contacting us using the contact details provided under the Section headed “How To Contact Us” below. When asked to remove a record from our database, WEC will retain minimal personal information in order to prevent future contact, and to preserve WEC interests in accordance with any applicable legal requirements.
  • In addition, if you are a resident of the European Economic Area, you can object to processing of your personal information, ask us to restrict processing of your personal information, or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided under the Section headed “How To Contact Us” below.
  • You have the right to opt-out of communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” link in e-mails we send you.
  • Similarly, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
  • You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

How Long Do We Keep Your Personal Information?

We will retain information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with the Services or to comply with applicable legal, tax, or accounting requirements).

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

If you have any questions about how long we retain your personal information, you may contact us using the contact details provided under the Section headed “How To Contact Us” below.

How Do We Keep Your Personal Information Secure?

Transmissions over the Internet are not completely secure or error-free. We do however take appropriate technical and organisational measures to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration, and destruction. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information and to help ensure that your data is safe, secure, and only available to you and to those with authorised access. If you have any questions about the security of your personal information, you may contact us using the contact details provided under the Section headed “How To Contact Us” below.

Updates to This Notice

We may update this Notice from time to time in response to changing legal, technical, or business developments.  You can see when this Notice was last updated by checking the “Last Updated” date displayed at the top of this Notice.

To make sure we’re always at the top of our game, we reserve our right to make any changes and updates to the privacy policy without giving you notice as and when we need to. We’ll always make sure that the most up to date privacy policy is posted on our website, though, so you can check it out whenever you like.

How to Contact Us

Please feel free to contact us with any comments, questions, complaints, or suggestions you might have regarding the information or practices described in this Notice.

You may contact us by sending a message to our Data Protection Officer dpo@worldenergy.org. You can also write to us using the details below:

World Energy Council

62-64 Cornhill

London EC3V 3NH