Request for Bids

The requests for proposals (RFP) for the Council’s larger events, World Energy Congress and World Energy Week, are published in this section.

2021 World Energy Week

World Energy Week

The World Energy Week (WEW) is the regular event of the World Energy Council that brings together the World Energy community. Coming from all parts of the world and representing national, regional and global energy systems and sectors, participants take part in internal member meetings and public conferences featuring high-level speakers on the state of the energy system, as well as social events. Private high-level CEO and Ministerial roundtable meetings are hosted alongside these gatherings allowing for interaction and shared insights and side events may also be organised.

Bids to host the World Energy Week in 2021 

Member committees received a request for proposals (RFP) to host the 2021 World Energy Congress on 28 January 2019 with final bids due by 14 June 2019. The RFP documents are available bellow in the bid requirements section. 

Following review of all bids, the Officers’ Council is delighted to be able to present two bidders for each Member Committee’s consideration. We extend our thanks to each of the bidders and their teams for their time, effort and commitment in submitting their bids and are gratified to have two possible host cities for the event. Based on the bid materials, we are pleased to confirm that we view each bid as compliant with the essential requirements of being able to host the World Energy Week and meet the general expectations of the Council, members and attendees. Following the selection of the host, the Council and the selected bidder may negotiate further to ensure the contract and proposed dates meet the needs and purposes of the parties, members, and event.

Bid information

We recognise that Member Committees will consider a range of factors when casting their vote. Therefore, the bids provided by each of the bidders have been made available to Member Committees belollow, in the bidders section. If you are a Member Committee, you will have received a password to access the files to help you make your decision. Please do not circulate these documents or the password beyond your organisation.

Voting 

Voting will be open from 8 August 2019 until 8 September 2019, closing at the Executive Assembly Plenary.

Bid requirements

The World Energy Council requested bids from all Council Member Committees to host and organise the 2021 World Energy Week. Please find below the request for bids document, which sets the key criteria and requirements that bidding Member Committees are required to meet and agree to, as well as the formal agreement, the declaration of agreement, and the general presentation of the event.

Bidding has now closed. However, the timeline and bid documents are available to view and download below.

Bidder - Nur-Sultan, Kazakhstan

Member Committee: Kazakhstan Member Committee, Казахстанский комитет ВЭС
 
Chair: Almassadam Satkaliyev
 
Secretary: Sergey Irmanovich Katyshev
 
Address: KEGOC, 37, Beybitshilik Str., Nur-Sultan 10,000, Kazakhstan
 
Tel: +77172 970,109
 
Contact: Binura Zeinelova
 
Kazakhstan is a member of the World Energy Council through the KAZENERGY Association. The KAZENERGY Association unites more than 50 major players in the oil, gas and energy business – extracting, transporting, servicing, geophysical, uranium-producing and other companies. The Association promotes the creation of favourable conditions for the dynamic and sustainable development of the fuel and energy sector of the Republic of Kazakhstan.

About this bid

Proposed dates: 4-7 October, 2021
 
Proposed location: Nur-Sultan, Capital of Kazakhstan
 
Please be reminded that to download this document you should use the password provided by the World Energy Council’s Secretariat. These documents should not be circulated beyond your organisation.

Downloads

2021 WEW Bidbook Kazakhstan
Download PDF
2021 WEW Bid Details Kazakhstan
Download PDF
2021 WEW 2021 WEW Kazakhstan Letter of Intention
Download PDF

Please click on the link below to place your Member Committee’s vote for the hosting city of the 2021 World Energy Week. You will need to be the nominated Member Committee representative and have your unique code to place your vote.

How is the host venue selected?  

  • The selection vote is carried out by secret ballot unless there is only one eligible bidder, in which case the venue will be presented by the Officers’ Council to the Executive Assembly for confirmation by acclamation.   
  • Bid submissions presented for voting have been reviewed by the Council Secretariat to ensure they meet the essential criteria to host the World Energy Week.  

When can my member committee vote?  

  • The voting platform will open on 8 August 2019 and close on 8 September 2019 at the Executive Assembly. Please ensure you meet the deadline for voting.  

Who is eligible to vote?  

  • Each Member Committee in good standing (“good standing” means all payments owed, including subscriptions for 2019, have been paid) will be permitted to cast its vote using a secure electronic online voting platform.  
  • Each eligible Member Committee has one vote only.   
  • The vote is cast by the nominated voting representative for the Member Committee identified in advance to the Council Secretariat. This is either the Secretary or the Chair, as advised to the Council Secretariat.  

How will Member Committees vote?  

  • The online voting facility is run by electionrunner.com, an encrypted, secure, site specialising in online anonymous voting.  
  • Member Committees in good standing will each receive an email to the nominated representative for voting provided to the Council.  
  • The nominated representative will usually be the Secretary unless informed otherwise in an official communication signed by four members of the member committee. In such a case, this communication should be received by the London Secretariat by 9AM (London time) on the 2nd of September 2019. 
  • The email will contain an invitation to vote, and a unique, single use code.  
  • Member Committees in good standing shall receive their codes on 8 August 2019. 
  • When the voter has cast their vote, they are able to download a confirmation receipt of voting.  
  • All Members should ensure that their email details are up to date with the Council Secretariat via [email protected], or through their respective Regional Manager.   
  • It is the responsibility of the Member Committee to ensure that their unique code is used only by the authorised voting representative. The Secretariat takes no responsibility for any code that is used by accident or without permission of the Member Committee.  

How does the vote work?  

  • As there are two bidders, the destination shall be selected by majority vote. 

What if we are in arrears?  

  • If you are in arrears, you still can pay your subscriptions and get up to date so you are able to vote before the 8 September deadline.   
  • If you pay your subscriptions after 8 August 2019, but before the voting period closes, you will receive your voting code within 2 business days of receipt of payment.
  • To be eligible to vote, payments must be received no later than Tuesday, 3 September 2019, 5 pm (UK).    

We did not get an email with the code, even though we have no arrears  

  • First, please check your junk mail filter after 8 August to ensure the email has not been considered “junk”.   
  • Second, please check with the Council Secretariat Membership Services team that your voting representative email address is correct – contact [email protected] You will be required to validate your identity if you wish to change the email address we have on file for you. 
  • It may be possible to re-send or to generate a new code for a member committee if the code has not been used. However, if it has been used, a new code will not be provided as your vote will have already been cast.   

What if I change my mind? Can I vote again?  

  • No, you can only vote once, so please vote carefully. Bidders for the World Energy Week have put a lot of time, resource, and effort into their bids for your consideration.   
  • Under no circumstances can a vote be cancelled or withdrawn once placed. This means that when you vote, it is final.  

Who can see how we have voted?  

  • No-one else will be able to see how you have voted. All votes are anonymous and through a secure link.  
  • The website will however help the London Secretariat to track whether voters cast their vote and to remind those who have not yet voted to vote. No staff or third parties are able to see how individual voters have been voted.    

Are we voting at the Executive Assembly?  

  • If a vote is needed, it will be possible for members who have not had voted online to do so during the Executive Assembly plenary on the 8 of September 2019. However, we warmly encourage member committees to cast their vote prior to their event to help make the process smoother.   
  • Eligible voters will need to log into the online voting tool using the code that they received and to place their vote before the window closes for voting during the Executive Assembly Plenary. Time will be allowed following the presentation of the bidders for final votes to be cast. 

Can I ask someone else to vote for me?  

  • No. Your vote is yours and as this is electronic, there is no need to nominate any proxies.  

What happens next?  

  • Once voting is complete, the Council Secretariat will advise the Officers’ Council of the outcome, and the result shall then be announced to the members during the Executive Assembly plenary in Abu Dhabi on 8 September.  

Algeria
Argentina
Armenia
Austria
Bahrain
Belgium
Bolivia
Bosnia and Herzegovina
Botswana
Bulgaria
Colombia
Congo, Democratic Republic
Cote d’Ivoire
Croatia
Cyprus
Ecuador
Egypt
Estonia
Finland
France
Germany
Hong Kong, China
Iceland
India
Ireland
Italy
Japan
Korea (Rep)
Latvia
Lebanon
Malta
Monaco
Mongolia
Namibia                                            Nepal
New Zealand
Nigeria
Poland
Portugal
Romania
Russian Federation
Serbia
Singapore
Slovenia
South Africa
Spain
Sri Lanka
eSwatini (Kingd. of)
Sweden
Switzerland
Thailand
Tunisia
Turkey
United Arab Emirates

Downloads

WEW 2021 Request for bids
Download PDF
WEW 2021 Agreement
Download PDF
WEW 2021 Declaration of Agreement
Download PDF
WEW 2021 Ppt Presentaiton
Download PDF

2022 World Energy Congress - Closed

Saint Petersburg to host the 25th World Energy Congress in 2022

The World Energy Council is pleased to announce Russia as the winner of the bid to host the 2022 World Energy Congress, the premier triennial gathering of the energy sector.

The announcement follows a vote by the Council’s member countries in an excitingly contested campaign between Portugal, Russia and the United States. St Petersburg will become the site for the 25th World Energy Congress.


2025 World Energy Congress - Voting opens soon

Bids to host the 26th World Energy Congress in 2025

The request for proposals (RFP) will be sent to all Member Committees in November 2019. The process timeline will be included in the bid documentation and available bellow

Downloads

2025 World Energy Congress Presentation
Download PDF

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